SUMMER CAMP FAQ
Below are responses to some frequently asked questions regarding our summer camps and productions.
For remaining inquires please reach out to Education Manager Alicia Millerson at amillerson@theatreaspen.org
Q | What does my child’s day at camp look like?
A | Theatre Aspen’s Camp Day is divided into enriching activities with a blend of rest time and outdoor team time. See below for more!
EACH WEEK LONG K-4 CAMP HAS THE FOLLOWING BREAKDOWN:
Activity Session 1
30 min snack break
Activity Session 2
Hour long lunch/ recess
Activity session 3
Activity session 4
K/1 camps have an additional rest time after recess
Production camps also have a 30 minute snack break and hour long lunch. Production camp activities vary from camp to camp.
Q | Which camp is the most age appropriate for my child?
A | Student registration is strongly recommended for the grade they are rising into! Please contact us if your student would benefit socially from attending a camp for which the grade recommendation aligns with the 2023-24 grade level rather than their rising grade.
Q | What does my camper need to bring with them for their camp day?
A | A water bottle, sunscreen/bug spray, snacks, lunch (no microwave or fridge), closed toed shoes, movement appropriate clothing, scripts, and clothing layers as will make your camper comfy. Remember on any day the weather is appropriate we will spend some time outside!
Q | Where is camp drop off & pick up?
A | Drop off and pick up will be supervised by our full camp staff to ensure your camper’s safety. Please drop your camper at the Elementary School entrance of Aspen School District.
Q | Who can pick up my camper? Can they leave by themselves?
A | When registering your camper, you are asked to fill out a pickup permission question. All names listed there will be authorized to pick up your camper. On the form you can also authorize your camper to check themselves out.
In your camp confirmation email a week prior to camp beginning, we will ask if anyone has updated pickup permissions. At that time you may let us know if you would like to add or take away names from your permitted list, or authorize your camper to check themselves out.
If you have names to add to your pickup permission list during camp, you are asked to send a signed note with your camper in the morning.
If someone not on your list comes to pick up your camper, we will need a member of our camp staff to verbally confirm on a phone call with a parent/guardian that they are allowed to pick up your camper.
Q | Will my camper have outside time?
A | Yes! All K-4 camps have an Outdoor Team Time section devoted to outdoor games, exploring nature, and classic summer camp fun. Additionally all camps K-12 have a snack break and lunch outdoors, weather permitting. All camps may go outside to play the occasional game if the weather is right and we’re itching for some sunshine!
Q| Is there a way to carpool with other families?
A| Yes, when you register for camp you will elect into or out of the carpool list. If you elected in, your contact info will be shared in the Welcome to Camp email so you can get in touch with other parents to make carpool arrangements.
Q| Can my camper be given/take medication at camp?
A| We are First Aid trained, but not nurses! Your camper may take their own medication at camp, and we can give them reminders about when to take their medication, however we cannot administer it to them. We can administer Epi-Pens, if your camper uses an Epi-Pen please note it on your registration form so we can ensure we take that to carry through camp, or know where your camper stores their Epi-Pen.
Q| What food can my camper bring to camp?
A| Anything but nuts! As nut allergies are widespread, please avoid bringing any nuts or nut based products (including peanuts) to camp. If we see a camper with a nut based food, we have to ask them to put it away or throw it out for safety reasons. Please remember neither a refrigerator nor a microwave is available for camper use. Don’t forget your silverware!
Our camp day is incredibly dynamic and active. We ask that each camper brings an appropriate amount of snacks/lunch to fuel them through the day.
We ask that campers do NOT share food in case anyone has an allergy or sensitivity they are unaware of, or didn’t know was contained in the food item that was shared with them.
Q | How do I help my camper memorize their lines?
A | Campers are encouraged to run lines with their adults at home! The best way to memorize lines is through repetition, and reviewing all dialogue several times before bedtime and upon waking up in the morning. Strategies for memorization will be taught/reviewed in every camp.
Q | What shoes does my camper need for dance?
A | Campers are asked to bring closed toed, closed heel shoes. Theatre Aspen’s summer camp is incredibly active, proper footwear is needed for the indoor and outdoor activities we will engage with. Campers are welcome to bring dance specific footwear (jazz shoes, ballet slippers, etc) but are not required to have it outside of production programs.
Q | I need to pick up my camper early, what do I do?
A | In the event you have pre-planned to pick up your camper early, we ask that you email us at education@theatreaspen.org or tell your camper’s counselor at drop off. In the event of a last minute early pick up, we ask that you text or call the camp administrative phone number at 720-583-3613. Whoever is on office duty at any given time will be logged into our administrative number and help facilitate pick up.
Q | Can my camper call home during the camp day?
A | If your camper is experiencing illness or distress, they should speak with the adult in charge of their camp. We will arrange for them to call a grown up if needed. We ask that if campers have cell phones/smart watches, they are put away during the camp day unless they are needed as medical monitoring devices.
Q | How do I get tickets to my camper’s performance?
A | Tickets for Finding Nemo Jr and Xanadu are available on our website, and the links will be sent home in our weekly wrap up emails. Reservations for Much Ado About Nothing are also on our website, however our Shakespeare in the Park program is presented free to all audiences. All other productions and showcases are by invitation and do not require tickets.
Q | Where are the camp showcases, and what time do they start?
A | Camp showcase location will be specified as soon as we lock in our overall summer camp location. A showcase/performance reminder email will be sent to you the day before your camper’s showcase for every camp they are enrolled in.
Showcase times will vary from week to week depending on what and how much material we have to show. Showcases will typically begin between 3:30-3:45pm, and specific start times for your camper’s showcase that week will go out to you in the Showcase Reminder email each Thursday.
Performances of Dinostars and The Works of Shel Silverstein will begin at 3:15pm on their respective performance dates.
Q | I’m not getting any emails from Theatre Aspen about camp. What’s happening?
A | Because Theatre Aspen emails come from an organizational rather than personal address, sometimes our emails get marked as spam or junk. Please ensure education@theatreaspen.org is saved in your trusted contacts, as every family will receive several important emails about camp and we want to make sure our info gets to you!
Q | What is the Education End of Season Celebration?
A | Theatre Aspen’s Education End of Season Celebration is a celebration for all young artists and families who have participated in TAE programs through the summer and prior school year. We will have food, speeches from graduating seniors, and certificates and TAE merchandise for all our program participants. It is a fantastic way to meet the other families in the TAE community and come together for a well deserved celebration of your children’s hard work and talent.
This year’s end of season celebration is coupled with our 2pm Saturday Matinee performance of Xanadu. We encourage all TAE families to attend this event, invitations and RSVP requests will be sent out in early July, and the Celebration will be held on Saturday, July 27th at 4:00 pm. Families who RSVP to attend the Education Celebration will receive a code to purchase discounted tickets to the 2pm performance of Xanadu.
Q | What are Theatre Aspen’s Camp Emergency procedures?
A | At Theatre Aspen your camper’s safety is our #1 priority. Our staff is First Aid certified and trained in restorative conflict management, emotional regulation practices, and de-escalation procedures.
Should your camper receive a physical injury at camp, we will let you know. Extremely minor injuries (like a paper cut) won’t warrant a reach out, but minor injuries like a big knee scrape will prompt a text to parents, and any major injuries like a sprained ankle, large fall, head or eye injury, or potential broken bone will get an immediate phone call. Extreme injuries or any situation where camp staff deems it necessary to ensure the safety of your child will warrant a 911 call. Parents will be called simultaneously to emergency response services by another camp staff member.
Safety procedures can be found in this document.
Theatre Aspen Full Time staff members are mandatory reporters in the State of Colorado and are legally required to report any potential abuse we notice or receive a disclosure about to the appropriate government agency.
Q | Will my camper be photographed / filmed without parental consent?
A | A Media Release Form is included in camp registration. If you do not consent to have your child’s likeness used in TA media, then no footage of them will be published per the media release. If your student is cast in Finding Nemo Jr., Much Ado About Nothing, or Xanadu, a performance of each production will be filmed and shared with participating families, but not published anywhere publicly.
Q | Will my camper go on any field trips?
A | If your camper is attending camp during the production week of Finding Nemo Jr. they will attend a performance or dress rehearsal of this production! In your camp’s welcome email, a field trip permission form will be included, please fill that out upon receipt. If performances are in a different location than camp, we typically travel using either RFTA bus transportation, or by the Theatre Aspen passenger van (if age appropriate for campers who don’t need car seats).
Cast members of Finding Nemo Jr. will be taken to a performance of Much Ado About Nothing at the Hurst Theatre in the John Denver Sanctuary. More details to come in this production’s welcome email.
Q | What’s your cancellation and refund policy?
A | If a customer withdraws registration prior to 3 weeks before the program start date, they may receive a full refund less a 10% fee OR full credit towards a future Theatre Aspen program to be used within one year.
If a customer withdraws registration prior to 2 weeks before the program start date, they may receive a 90% credit towards a future Theatre Aspen program, but are not eligible for a refund.
If a customer withdraws registration less than 2 weeks before the program start date, they are not eligible for either a program credit or a refund.
The refund policy for students who are registered off of the waitlist for a camp remain the same as campers who were never on the waitlist. Once your registration is processed, you are subject to the same refund policies as all other customers.
Registration for Summer 2024 Productions (Finding Nemo Jr., Much Ado About Nothing, Xanadu) is final and no refunds or credit will be issued.
Families who are withdrawing due to an emergency and would like to discuss a possible exemption should contact Director of Education Vanessa Strahan at vanessa@theatreaspen.org.
Customers are responsible for being aware of the Summer 2024 refund policy, as it is readily available on the Theatre Aspen website. Lack of awareness of the policy is not grounds for an exception to the policy. Our full policy can be found here.
Q | Are scholarships available?
A | YES! Theatre Aspen Education offers a variety of high-value programs to students of all ages, featuring industry professionals as teachers, directors, designers and more. Theatre Aspen Education teaches skills and provides opportunities to students that will build their skills and enrich their lives.
Theatre Aspen Education strives to make our programming inclusive to all students, and we proudly have never turned a student away due to financial need. In order to achieve this, Theatre Aspen Education offers need-based scholarships and payment plans.
Scholarships are generously underwritten by sponsors and donors, including Juliet Shield-Taylor and the Robins Foundation, Nancy Blank, and Jackie and Jerry Kehle. Scholarship recipients are encouraged to write a thank you letter which will be passed on to those donors who support our scholarship fund. Payment Plans are also available with the use of a valid credit card.
Beginning in 2022, we have made updates to our Scholarship Policy. Families will now be asked to self-identify which level of scholarship they would like, without disclosing any financial or circumstantial information. Complete this form PRIOR to registering for a program. If you register for a program without a scholarship code and request a refund for the difference, we are only able to provide a 93% refund due to our registration software’s usage fees. Once submitted, you will receive an email confirming your scholarship level and providing you a registration code.
Awarded scholarships will be valid until the end of the calendar year, and apply towards as many programs as you’d like. Scholarship codes are valid for all family members, if you have multiple students participating in our programs. If at any point during the year you would like to adjust your scholarship level, simply submit a new form with your requested level adjusted, and we will get you a new code.
In our effort to continue to meet all scholarships requested by participating families, we ask that as you consider what scholarship level makes our programming attainable for your family, you also consider the cost of implementing our programs, maintaining high quality staff, and providing scholarships to a large number of families. If some programs have a lower tuition amount and you are able to utilize a lower scholarship tier and still participate, we are happy to provide you with codes at multiple levels for one calendar year. We deeply appreciate your partnership to keep our programs accessible through scholarships for both your and many other families.
Link to Scholarship application form HERE.